Application Terms & Conditions

Grants from the Sported Foundation are accepted on the understanding
that the following terms and conditions are agreed:

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Use of money

• Funding is unrestricted, meaning organisations can use their grant
  for whatever they need to enable them to deliver their activities and
  achieve their outcomes.
• Grants will only be awarded to organisations working solely with
  adults. Organisations must not be working with young people under
  the age of 18 years.
• The grant will then be used only for the purpose as described by the
  applicant. If a change of use is required for a restricted grant, a
  request must be made in writing to Sported.
• The grant should not be used to pay for any spending commitment
  made before the date that the applicant accepts the funding.
• The grant must only be spent by the organisation to which it is
  awarded. Under no circumstances can the grant be transferred to
  another organisation.
• The grant must be spent within the specified project timescales. For
  permission to carry over funds for use outside of these timescales, a
  request must be made in writing to Sported.
• The grant will not be paid until all required due diligence
  documentation has been received.
• The official start date of the grant will be the date that the payment
  is received.

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Promotion of grant/activities

• Sported and the funder should be publicly acknowledged and
  promoted in all accounts, annual reports, and financial statements.
  Acknowledgment should also be given in all written or spoken public presentations about the project or activities. Logos should be used
  where possible.
• The grantee should adhere to the guidelines set out in the grant
  promotional advice pack, adhering to any specific requests around
  use of logos.

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Reporting requirements

• All required monitoring and evaluation forms will be completed as
  required within the deadlines outlined by Sported.
• We may also request quotes, images, videos and feedback as part of
  reporting requirements.
• The grant recipient accepts responsibility for ensuring participant
  consent is provided for any media or quotes submitted to Sported in
  any project reporting. For vulnerable participants, written consent
  must be obtained from their primary carer.
• If the required monitoring and evaluation information is not received
  in the requested timeframe, this may result in the withdrawal of offer
  and a repayment of grant sums awarded. It may also prevent the
  organisation from accessing future funding from Sported.
• Some grant recipients may be selected to take part in case studies
  to demonstrate the impact of the designated programme.
• Some grant recipients will be selected to submit financial monitoring
  information. Awarded grantees should keep track of grant spend
  with receipts/invoices. A financial review will ask for details of grant
  spending. Evidence of expenditure for any items over £100 may be
  requested.

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Safeguarding

In accepting this grant, the organisation confirms that they have:

• An up-to-date safeguarding policy which is formally adopted with a
  set date for review.  This policy will be implemented and all
  processes followed in all activities funded by the grant.
• A named lead safeguarding officer, with a clear process for reporting
  concerns. A process for recruiting and training, for both the paid and
  voluntary workforce.
• A Health and Safety policy, including risk assessments to cover all
  activities funded by the grant.
• Relevant Insurance to cover all activities funded by the grant.
  Sported should be informed of any serious incident report made during the
  lifetime of the grant.

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Data protection

• The information supplied in the grant application form will be used
  by Sported and the funder for administration, research, analysis, and
  promotional purposes.
• We may give copies of this information to programme partners who
  are consulted when assessing applications, monitoring grants and
  when evaluating the impact of the programme.
• The awarded organisation may be contacted by Sported by email
  about additional offers, opportunities and support that may become
  available through being a beneficiary of the programme.
• We recognise the need to maintain the confidentiality of vulnerable
  people and details of individuals will not be made public in any way,
  except as required by law.
• No provision of this grant agreement is intended to create any right
  or benefit enforceable against the parties to this grant agreement
  under the contracts (Rights of Third Parties Act 1999).
• The Freedom of Information Act 2000 gives members of the public
  the right to request any information that Sported holds. This includes
  information received from third parties such as, although not limited
  to, grant applicants, grant holders, contractors, and people making a
  complaint. If information is requested under the Freedom of
  Information Act, Sported will release it, subject to exemptions,
  although Sported may consult with the organisation first. If an
  organisation believes their information may be exempt from release,
  it should let Sported know during the application process.

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Suspension of the grant

Sported reserves the right to suspend payment or demand repayment
where:

• The organisation ceases to operate or become insolvent.
• The organisation changes its legal structure which therefore means
  that it is no longer eligible to receive a grant.
• The organisation fails to use the grant or any part of it for the
  purpose for which it was made or fails to complete the project or
  activities within the agreed timeline.
• The information provided during the application process was
  fraudulent, materially incorrect, or misleading.
• The organisation fails to comply with any terms or conditions of the
  grant as set out in this document or grant offer email, including
  monitoring and financial monitoring requirements.

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If the situation arises that Sported needs to reclaim funds which in its
opinion have been mis-spent or applied for dishonestly, there is no appeal
against the recall of funds and Sported may take legal action to recall
funds if it deems it appropriate to do so. The organisation that was
awarded the funding in question will be liable for any charges incurred
through the process.